Be a Part of the 2017 Southeast Wisconsin Festival of Books!

Volunteering to help at the Festival is a great way to get involved in this exciting event and promote literacy in the community. Below are descriptions of the kinds of volunteers we need for this year’s Festival.

To volunteer with the Festival, email Andrea Moreno-Islas, our Volunteer Coordinator with the following information:

  • Name
  • Phone Number
  • Preferred Volunteer Position
  • Times Available

We will provide training opportunities before the Festival, and we look forward to working with you!


Information Volunteers

Information volunteers welcome people and provide information about the Festival. They are situated at key points throughout the campus. They greet festival attendees, presenters, and other volunteers as they arrive and direct them to program areas when need. Some information volunteers walk through the halls, answer questions people might have and keep a watchful eye out to see what may be needed.

The following areas are the key areas where Information Volunteers will be situated:
  • Commons Area: The largest group of Information Volunteers will be stationed at the front desk in the Commons area (just inside the Main Entrance). Ideally four or five volunteers will be available for each shift in this location as some may be called upon to walk with presenters or other volunteers to their designated rooms.
  • Information Table in Northview Hallway: Two people for each shift.
  • Information Table in the Hallway Near the Hub (Dining Area): Two people for each shift.
  • Hallway-Walking Information Volunteers: Two or three people for each shift.


Times Available & Number of Volunteers Needed:

Friday, November 3:

  • 4:30 PM – 6:45 PM, 3 Volunteers

Saturday, November 4:

  • 7:30 AM – 9:15 AM (First shift for Commons Area Main Information Desk), 4 Volunteers
  •  8:00 AM – 9:15 AM (First shift for all other Information areas), 6 Volunteers
  • 9:00 AM – 11:45 AM, 10 Volunteers
  • 11:45 AM – 2:15 PM, 10 Volunteers
  • 2:00 PM – 4:15 PM, 10 Volunteers
  • 4:15 PM – 7:30 PM, 10 Volunteers


Program Room Volunteers

Program room volunteers are present in the program room before, during, and after an author’s presentation, greeting people, making sure the room is comfortable, getting help if problems arise, sitting in back during the program and counting how many people are there, and distributing and collecting evaluation forms. Volunteers may also have to make a quick sweep of the room between presentations to collect trash and straighten up. While usually just one volunteer is sufficient for each room, it’s worked quite well in the past to have two or three volunteers working together, and it often turns out that it’s more fun that way! (Note: Someone else will introduce the speaker.)

There are nine program rooms, including the HUB Stage (dining room) and the Lunt-Fontanne Theatre. Six of the program rooms are in Northview. There is one program room adjacent to the Commons Lounge.

Times Available & Number of Volunteers Needed:

Friday, November 3:

  • 6:00 PM – 8:15 PM (keynote speaker), 4 Volunteers

Saturday, November 4:

  • 8:45 AM – 10:15 AM, 6 Volunteers
  • 11:15 AM – 1:00 PM, 2 Volunteers
  • 12:45 AM – 2:15 PM, 6 Volunteers
  • 2:15 PM – 3:45 PM, 6 Volunteers
  • 3:45 PM – 5:15 PM, 6 Volunteers
  • 5:45 PM – 7:15 PM,  3 Volunteers
  • 7:15 PM – 8:45 PM, 4 Volunteers


Book Signing Volunteers

Book signing volunteers keep the signing line running smoothly. They provide paper on which people can write down exactly how they want the author to sign her or his book, and can also assist booksellers or authors if needed. This activity will take place the Northview hallway near the Business Office.

Times Available & Number of Volunteers Needed:

Friday, November 3:

  • 7:45 PM – 8:30 PM, 2-3 Volunteers

Saturday, November 4:

  • 9:45 AM – 10:45 AM, 2-3 Volunteers
  • 11:15 AM – 12:15 PM, 2-3 Volunteers
  • 1:45 PM – 3:45 PM, 2-3 Volunteers
  • 4:45 PM – 5:45 PM, 2-3 Volunteers
  • 6:30 PM – 7:30 PM, 2-3 Volunteers


Authors and Presenters Reception Volunteers

Reception volunteers will assist in the registration of authors, presenters, and members of the public who want to attend the reception.

Time Available & Number of Volunteers Needed:

Friday, November 3:

  • 4:30 PM – 6:30 PM, 4 Volunteers


Saturday Dinner Hour Volunteers

Volunteers will assist in the check and payment for the dinner buffet.

Time Available & Number of Volunteers Needed:

Saturday November 4:

  • 4:30 PM – 6:00 PM, 4 Volunteers

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